Kavi Help CenterRoles and Privileges
Kavi Groups gives you the flexibility to control group access and create custom roles specific to your organization's needs. The Group Admin is responsible for maintaining (and, if needed, modifying) the four pre-defined roles shipped with Groups: Chair, Manager, Member, and Observer. The Group Admin can also easily create any number of custom roles, with any combination of access privileges. Group access is determined at the highest level by user type: Visitor or Member. Visitors can learn about a group by viewing its description, accessing its shared documents, viewing its shared events calendar, and joining. Within Members, different roles have different access privileges. These privileges can range from general members who can see group information and post documents, to members with administrative privileges responsible for maintaining group membership, documents and calendar.
Default Roles
The default roles that ship with Kavi Groups are:
Chair
Type of Member; one or more per group. Can do the following for all groups and subgroups for which he/she is the Chair:
- View, schedule, modify, cancel and delete events.
- View, create and delete document folders.
- View, upload, modify details and delete documents.
- View, create, modify details and delete action items.
- View, add, modify and delete group members from rosters
- Create new member roles.
- Resolve pending group membership application requests.
- View Charter and Chairs information.
- View, create and edit charter.
- View and edit group description.
- View and edit membership note.
- Edit group notes.
- View group home page as a visitor.
- Post emails to the email thread of the group to which they belong.
- View subgroups (and their group, Charter and Chairs information, documents and calendars).
- View other groups' shared information, calendar and documents.
Group Admin
One person for the organization; has the same access privileges as a Chair, but for all groups and subgroups. In addition, maintains Administrator settings for the Kavi Groups application (contact your Kavi service representative for more information).
Manager
Type of Member; one or more per group. Same privileges as the Chair, but without the semantic meaning of group leader. Can do the following for all groups and subgroups for which he/she is the Manager:
- View, schedule, modify, cancel and delete events.
- View, create and delete document folders.
- View, upload, modify details and delete documents.
- View, create, modify details and delete action items.
- View, add, modify and delete group members from rosters
- Create new member roles.
- Resolve pending group membership application requests.
- View Charter and Chairs information.
- View, create and edit charter.
- View and edit group description.
- View and edit membership note.
- Edit group notes.
- View group home page as a visitor.
- Post emails to the email thread of the group to which they belong.
- View subgroups (and their group, Charter and Chairs information, documents and calendars).
- View other groups' shared information, calendar and documents.
Member
Zero or more per group; may or may not be a member of associated subgroups; can do the following:
- View group description.
- View Charter and Chairs information.
- View group roster.
- View group calendar.
- Schedule events on the group calendar; manage own events.
- View group documents.
- Post group documents; manage own documents.
- Post emails to the email thread of the group to which they belong.
- View subgroups (if also a member, can view group descriptions, Charter and Chairs information, documents and calendars; if not a member, can view public descriptions, Charter and Chairs information, documents and calendars).
- View other groups' shared information, calendar and documents.
Observer
Zero or more per group; may or may not be a member of associated subgroups; can do the following:
- View group description.
- View Charter and Chairs information.
- View group roster.
- View group calendar.
- View group documents.
- Receive emails from the group to which they belong.
- View subgroups (if also a member, can view group descriptions, Charter and Chairs information, documents and calendars; if not a member, can view public descriptions, Charter and Chairs information, documents and calendars).
- View other groups' shared information, calendar and documents.
Visitor
May or may not be a member of another group; can do the following:
- View group descriptions.
- View group Charter and Chairs information.
- View group shared calendars.
- View group shared documents.
- View subgroups (and their descriptions, Charter and Chairs information, documents and calendars).
- Join groups.