Kavi Edit allows the Organization Editor (i.e., an individual responsible for maintaining the organization's Web site) to edit all editable pages of the site and to exercise fine-grained control over other individuals who need to edit the Web site. The Organization Editor can restrict access to a page and its sub-pages, then grant permission to edit these pages as appropriate.

Access to the Admin menu is as easy as appending '/keditor' after the site's URL in your browser window, or add '/keditor' after a page URL to access tools to edit that page.

Roles are rather like keys that can be used to access different areas of the website. Editor roles grant permission to access Kavi Edit tools and to edit Web content for a specific area of the site. The top-level role, 'Editor', is automatically installed by default and grants access to all Kavi Edit tools and permission to edit all parts of the organization's website.

A custom role is automatically created whenever the Organization Editor designates a restricted area, as you wouldn't want to set a lock if you didn't have a key.

Kavi® Members manages all roles in the system. For more information on how roles work, see Kavi Members Concepts: Roles. To see all installed roles, both default and custom, use the Manage Roles Tool.

To edit Web pages with Kavi Edit tools, a user must have a role that grants editing privileges for those pages in their role cache. Users acquire these roles by being assigned Editor Types by the Organization Editor through Kavi Edit tools, or being assigned a User Type from the Editor Types category in Kavi Members. Types are explained in detail in the Kavi Members help, but here is a quick explanation. An Editor Type or User Type represents a position in the organization, such as Organization Editor. A role is somewhat like a key that provides access to tools or areas of the site needed to by someone in that position in order to fulfill their responsibilities. The role associated with Organization Editor is 'Editor', which provides access to all Kavi Edit tools and permission to edit all areas of the Web site.

A user is designated as organization editor by being assigned the 'Organization Editor' User Type, which adds the 'Editor' role to the user's role cache.

To add an editor type, use the Manage Editor Types tool. Once added, editor types can be assigned to users via the Assign Editors tool in Kavi Edit, or by administrators using the tools available in Kavi® Members.

Each user can be assigned one or many editor types via the Assign Editors tool. The user will then be able to edit any pages associated with that editor type. An editor type can be assigned to one or many different users.

Select a user from the list. Only users who have an account in the Kavi Members database will show up on this list. Once you have selected a user, select the editor types you want to assign to this user, then click 'Assign'. The user will be able to begin editing pages the next time they log in to the site.

Select an editable page using the Assign Editor Types to Pages tool. Then select the editor types who should be able to edit this page from the list of editor types, and click 'Assign'. Web pages that contain application code or are connected to a database may not be editable through Kavi Edit.

Figure 7.1. Assigning editor types to pages

Editing privileges are hierarchical, so an editor type assigned to a top-level page is inherited by all the pages beneath it. Organization Editor is the archetypal example, inherited by all pages on the site. Inherited editor types for the current page are listed with the word '(inherited)' printed after them. You cannot remove a type inherited from upper-level pages, but you can assign additional types to nested pages.